Land is Life is hiring a Program Assistant to join our New York office in January 2014.
Based out New York’s Centre for Social Innovation, Land is Life’s US operations consist of a lean team of full-time staff and dedicated volunteers. There is no typical day at Land is Life - in fact, our flexibility is key to effectively and promptly responding to the various issues that might arise for communities in our network.
The Program Assistant will play a key role in our work and have the opportunity to understand the inner workings of small, international NGOs that work at a grassroots level. We are seeking a creative, energetic, diligent, and good-humored addition to our team who has excellent time-management skills, is comfortable multi-tasking, and can prioritize tasks appropriately.
ESSENTIAL DUTIES & RESPONSIBILITIES
Land is Life may add, remove, or adjust essential duties at any time.
- Manage meeting room booking and other administration, according to CSI policies
- Order supplies (i.e. business cards, stationery, mailers, etc.) as needed
- Serve as first point of contact for volunteers and interns
- Assist with general administrative support
- Maintain a running agenda for and actively contribute to weekly staff meetings
- Develop systems as needed for maintaining key files related to programs, finance, and governance
- Support relations with Board of Directors and logistics for meetings, including drafting materials for board book, coordinating schedules, and producing meeting summaries
- Support Director and Assistant Director in drafting, producing, and distributing materials, including but not limited to: press releases and marketing materials; articles about recent developments within Land is Life’s network for the LiL blog; content for Land is Life’s newsletter; updates to program related content on the Land is Life website
- Serve as first point of contact for online inquiries via the Land is Life website
Program & Development Support
- Assist in fundraising and development process for Land is Life programs and projects within the Land is Life network. This includes but is not limited to: drafting initial letters of inquiry and grant proposals under supervision of Assistant Director; researching prospective funders and assisting with building relationships with new and existing donors; assisting with completion of grant reports in a timely manner;
- Track media coverage on issues that are key to Land is life’s network
- Track staff and network member travel; assist in booking international travel and securing visas as needed
- Assist with the organization of international conferences and events, including logistics, accommodation, travel, announcements, and supplies.
- Liaise with network members as needed, including assisting in the re-granting process
- Conduct program-specific research and assistance as needed;
- Perform other duties as assigned;
- Limited travel may be required.
- Bachelor’s degree from a four-year college or university and minimum of one to two years of relevant experience and/or training, or equivalent combination of education and experience;
- NGO/start-up experience preferred but not required;
- Some office or administrative experience preferred;
- Interest in human rights and international relations experience
- Excellent communication skills, including both written and verbal communication
- High level of organization and attention to detail
- Excellent interpersonal skills and ability to work across cultures
- Excellent computer skills, including proficiency in Microsoft Office;
- High level of judgment and discretion; able to handle sensitive issues
- High level of motivation and initiative; able to work alone and as part of a small, dynamic team
- Works well under pressure
- Flexible to adapt to a wide range of projects that may change on a day-to-day basis
- Able to prioritize tasks appropriately
- Pleasant, good-humored disposition in interacting with fellow team members and greater CSI community
- Diplomatic and respectful of members of Land is Life’s network and general public
- Proficiency in a foreign language is a plus, but not required
Timeline and Compensation
The proposed starting date for this position is January 2, 2014, though an earlier start date is preferred. Salary commensurate with experience.
HOW TO APPLY
To apply for this position, please e-mail email@example.com with resume and cover letter (including salary requirements) by Wednesday, November 27th.
Include as your subject line “Land is Life: Program Assistant”. Please do not inquire about this position by phone.